Letter Sample #165 – Inviting them to give a presentation at the seminar

GT Writing Task 1 (Letter Writing) Sample # 165

You should spend about 20 minutes on this task.

You are organising a seminar for your company. Write a letter to the manager of another department inviting them to give a presentation at the seminar.

In your letter,

• give details of the seminar
• invite them to give a presentation and say why you are inviting them
• say what the presentation should be about

Write at least 150 words.

You do NOT need to write any addresses.

Begin your letter as follows:

Dear ………………..,

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Model Answer 1:

Dear Ms Watson,

I am writing this letter to invite you to give a presentation at a forthcoming seminar on “How to formulate a cutting-edge customer acquisition and retention policy” that our department is planning to organize after a couple of weeks.

Just to keep you in the loop, our company has been struggling to retain existing customers for quite some time now, and we just thought that it would be great if you could share some of your experiences on how to onboard new customers and keep them with our company in this fiercely competitive market. After all, only a few years ago, you quite successfully had run and managed this very department of ours before taking charge of the production and distribution department of our company.

In fact, the data during that period of time shows that the rate of customer retention was at its highest in the 20 years history of our company.

The seminar is scheduled for the 25th of March, and it is expected to continue from 5 pm to 6:30 pm. So, please squeeze a little time out of your busy schedule to deliver a presentation at our seminar.

Many thanks in advance.

Yours sincerely,

Jim Falon

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Model Answer 2:

Dear Mr Samuel,

I am writing to extend an invitation to you and your esteemed department to participate in an upcoming seminar that our company is organising. The seminar aims to explore innovative strategies and best practices in the field of IT security and Data Protection, and we believe that the expertise of your Cyber Security department would greatly contribute to the event’s success.

The seminar is scheduled to take place next Tuesday at our company headquarters. It will be attended by professionals from various departments within our organisation, as well as external industry experts. The objective of the seminar is to foster knowledge sharing, encourage collaboration, and inspire new ideas that can enhance our company’s performance in the rapidly evolving IT security and Data Protection.

Considering the commendable reputation and accomplishments of your department, we are specifically inviting you to give a presentation during the seminar. We believe that your expertise in [Area of Expertise] would provide valuable insights and practical solutions to the challenges our company faces in this domain.

We kindly request that your presentation focuses on cyber security for Financial institutions. This could include sharing successful case studies, discussing emerging trends, or presenting innovative approaches that have proven effective in your department. Your valuable contribution will enrich the seminar and provide our participants with actionable takeaways.

We highly value your expertise and look forward to your participation in this significant event.

Yours sincerely,

Landon Otis