Letter Sample #160 – You are organising a group to visit a historical exhibition

GT Writing Task 1 (Letter Writing) Sample # 160

You should spend about 20 minutes on this task.

As part of a student social survey project, you are organising a group to visit a historical exhibition in a small town.

Write a letter asking for information regarding such things as the contents of the exhibition, the dates of its opening and closing, and if there are any discounts available.

Write at least 150 words.

You do NOT need to write any addresses.

Begin your letter as follows:

Dear Sir or Madam,

Model Answer 1:

Dear Sir or Madam,

I am an extra-curricular activities coordinator of Logan County high school in the city of Logan, and I am writing this letter to ask for some information regarding a historical exhibition that is supposed to take place in the town.

Getting the information about this forthcoming exhibition, and trying to educate the students about some important past historical events is important for me because I have been asked by my high school to organize a group visit to that historical exhibition, as a part of a student social survey project.

Information, which I would specifically like to ask for, is – what kinds of contents or items of historical importance would be displayed there, and how they could possibly relate to our cultural and national heritage. By the way, I am hoping to bring a large group of students to the exhibition. So, is there a possibility that we can get some discounts on the entry fees? Finally, information regarding the opening date and closing date, as well as the opening hours and closing hours during that time would also be highly appreciated.

Thanks for the information in advance.

Yours faithfully,

Larry Gomez

Model Answer 2:

Dear Sir or Madam,

I am writing to inquire about an upcoming historical exhibition in your town. As a part of a student social survey project, I am coordinating a group visit to enrich our knowledge of the history and culture of the local area.

Firstly, I would appreciate details about the contents of the exhibition. It will assist us in preparing relevant research materials and discussion points for our visit. Additionally, I would like to inquire about the dates of the exhibition’s opening and closing. Knowing the exact duration will help us coordinate our schedules and ensure that our group can attend during a suitable time frame.

Moreover, if there are any available discounts or concessions for students, I kindly request information regarding the applicable rates. Lastly, please provide details on the location and accessibility of the exhibition. This will help us plan our transportation arrangements and ensure all participants can reach the venue conveniently.

Thank you in advance for your assistance. We are eager to explore the historical exhibition and further our knowledge about the rich heritage of your town.

Yours faithfully,

Matilda Daisy